GFI Fax Maker - Sending Faxes & SMS from Microsoft Outlook

Introduction

If your company has Exchange Server 2000 or 2003, then you can send and receive faxes directly from Microsoft Outlook using the methods described in this chapter.

If your company does not have Exchange Server 2000 or 2003, then you can still send and receive faxes directly from Microsoft Outlook, however you have use the method described in `Sending and receiving faxes & sms from email clients'. Refer to this chapter also if you want to send and receive faxes from Microsoft Outlook Express via Exchange Server 2000/2003

1. Print to the FAXmaker printer driver (requires that your administrator has configured the Outlook New Message form to appear automatically after printing to the FAXmaker printer driver) or create a new mail message in Outlook.
   
   
2. If you have printed to the FAXmaker printer driver, your document will be attached to the new message form. The text you enter in the e-mail message will be formatted onto the default company cover page. You can also attach Office documents and HTML or PDF files. The message itself can be formatted using HTML.
   
   Note :
   If you want to attach a file that has an object in it or uses fonts not found in a standard installation, print the document locally rather then attaching it, since the Fax server will not have access to your fonts or embedded objects.
   
   
3. Now specify the recipient(s) of the fax: Click on the To... button in the Outlook New Message form. The Outlook address book will appear. Now select the Outlook Contact List and choose a recipient. You have to ensure that the recipient has a fax number entered in the Business Fax field. If he/she does, he will appear in the outlook address book with (Business Fax) behind his/her name.
   
   Click on the `To->' to add the recipient. You can add multiple recipients. Click OK when ready.
   
   Tip:
   How to create a one-off address using SMTP addressing
   
   If you are sending a fax to a one-off recipient, and don't want to enter them into your contacts list, enter the fax number in the To: field in the following format: [fax:], for example [fax: 0614570126].
   
   
4. When you are ready, click on the Send button. FAXmaker will now fax out your document. Soon after you will receive a transmission report in your inbox including information on whether the fax was sent successfully, how many pages were faxed and at what time. If your fax failed, it will contain information about why the fax failed.

Note about company field in cover pages

If you want the recipients company name to appear in the cover page, you must use the FAXmaker Fax Message form OR select a recipient from a public contacts list to which the FAXmaker fax server has access. This is because Microsoft Outlook will not include the recipient's company name in the e-mail message. For more information please contact your administrator.