GFI Fax Maker - Sending and Receiving Faxes - 02

Sending a fax

To send a fax from a Windows application:

1. Create a new Windows document or open an existing one.
   Selected FAXmaker printer driver on the Printer form display.
   
   
2. Print your document to the FAXmaker printer.
   For example, in Microsoft Word, choose Print from the File menu. In the Print dialog click on the Printer - Name dropdown box and select FAXmaker. Click OK.
   If you have selected that the Outlook New Message form should appear after printing to the FAXmaker printer driver, go to the chapter Sending a fax using the Microsoft Outlook Message form for the remaining steps.
   
   
3. The FAXmaker Sendfax Client Fax – MAPI PostOffice Message form will pop up with your document attached as a fax file.
   If you want a cover page to appear in front of your document, you can enter the cover text in the form. You can also attach Office documents using the insert attachment function in the menu (or CTRL+T).
   Note:
   When attaching files other than FAXmaker fax files, make sure that all fonts and objects included in your document are also available to the server.
   
   
4. Now specify the recipient(s) of the fax (see : selecting a recipient for the fax form) : Click on the To... button.
   The Outlook address book will appear. Now select the Outlook Contact List and choose a recipient. You have to ensure that the recipient has a fax number entered in the Business Fax field. If he/she does, he will appear in the outlook address book with (Business Fax) behind his/her name.
   
   
   Click on the `To--' to add the recipient. You can add multiple recipients. Click OK when ready.
   
   
   If you are sending a fax to a one-off recipient, and don't want to enter them into your contacts lists, you can specify the fax number directly in the To: field.
   
   If you use the FAXmaker Address Book
   Click on To: to bring up the FAXmaker Address Book. Here you can select a fax recipient. If you wish to add a new fax contact, click 'Add'. This will bring up the 'Edit Record' dialog in which you can add a recipient. Click OK when you have selected the fax recipient. This will add the recipient to the fax.
   
   
5. After you have specified the recipient, you can specify the fax options.
   The Fax options dialog is available from the menu Fax > Options, from the options button in the tool bar, or via the CTRL+O key combination. The following options are available (on the Fax Options):
   
   Format options
   
   Resolution: Select which resolution you wish to send this fax in.*
   Send cover-page: Selecting this option will add a cover-page to the fax.
   Cover page name: If you want to send a different cover page other than the default cover page, enter the name of the custom cover page you wish to send (This cover page has to be configured on the server by the administratator).
   Note that the list of coverpages does not automatically list the available coverpages on the server.
   
   
   Fax delivery options
   
   Importance: Setting the importance level to high or normal will only effect the delivery time if there are a lot of faxes in the queue. You can specify this option directly from the toolbar.
   Billing code: The billing code is used for accounting purposes to apportion the cost of the fax (Optional).
   Scheduling: If you wish the fax to be sent at a later date or time, tick this option and select the date and time you wish the fax to be sent.
   
   
6. Now specify a subject for the fax (this will allow you to recognize the fax when you receive notification regarding the status of the fax).
   
   
7. When you are ready, click on the Send button (Keyboard: CTRL +S). FAXmaker will now fax out your document. Soon after you will receive a transmission report in your inbox including information on whether the fax was sent successfully, how many pages were faxed and at what time. If your fax failed, it will contain information about why the fax failed.

To send a fax from FAXmaker directly

1. Start-up the FAXmaker Fax Message form from the FAXmaker client program group.
2. Follow the procedure `Sending a fax from a Windows application' described above from step 4 onwards.